Legal Proof of Delivery

A BOL is a written receipt confirming the carriage of goods by a carrier, while a POD is a receipt signed by the consignee after the cargo has been shipped. Let`s dive into the essence of these documents and discuss why they are important for freight transport. Online sales are increasing, making delivery activities busier than ever. But the volume of orders affects their delivery performance. Orders arrive late or not at all. Drivers scan items that have been delivered if they have not been delivered. And even if delivery goes well, an increase in porch pirates means a customer`s goods might be gone before they even knew they were there, so you`ll have to pay for the refund or replacement of the order. Unless you have proof of delivery. When your business delivers something, you need proof of delivery to give customers peace of mind that they got what they paid for and to protect your business from claims they didn`t receive. Topics covered in this article include: The bill of lading and proof of delivery are two important documents that serve as receipts and designate the freight chain.

Remember to fill out these forms carefully and do not sign the POD until you have inspected your goods. Once you have requested a POD from the shipping company, it may take a few days for them to generate the document and send it to you if the driver has not yet returned to the terminal or office. Once you have received the POD, keep it in a safe place as it serves as proof that your package was successfully delivered. Registered email services are widely used in financial services, insurance, legal services™, human resources, contract management, credit and collection, receivables management, payroll, property and property management, and functional areas. PODs are often used in situations where it is important to confirm delivery of goods or materials. For example, a business may need a POD when shipping high-value items or items that need to be delivered by a certain date. DCOs can also be in cases where there is a dispute over whether or not a shipment has been delivered, or more often in cases where the consignee simply cannot know where they dropped the cargo and wants to confirm that the cargo has actually been delivered and who has signed for it at their facilities so they can hope to find the cargo. in its warehouse. where he moved them. There are similarities between the proof of delivery and the bill of lading (BOL). Both are documents that accompany shipments and deliveries, and both can help protect your business from liability.

The main difference between the two is that a POD is just a proof of delivery that the recipient or customer signs after receiving their goods, but a bill of lading is a legal document. A BOL is a contract between the shipper and the carrier. It contains comprehensive shipping information, such as: Delivery details and item description. The document proves that the carrier has received the items it will deliver. For the purposes of UETA, an “electronic data set” is defined as “a record created, generated, sent, communicated, received or stored electronically”. Part 1 of section 15(a) requires the sender to use the correct email address or other “specific information that transmits the document to the intended recipient.” The time the email is sent depends on when the email leaves the sender`s control, so the email has left the sender`s server. However, if the sender and recipient share the same server or system (for example, if both use the same university or company server), the time of delivery is considered the time when the recipient takes control of the email. Accordingly, in such a situation, the e-mail would be considered “sent” under UETA when it arrives at the recipient`s server connected to the e-mail address specified by the addressee or to any other “information processing system designated or used by the addressee for the purpose of receiving electronic records or information of the type sent from which the addressee can retrieve the electronic record”. Ideally, the person signing the POD is the recipient indicated on the shipment. However, sometimes the intended recipient is not available to physically attend the delivery and sign for the shipment. In this situation, the intended consignee may allow another person to receive and sign for the cargo. In such cases, the intended recipient must notify the selected replacement of the consequences of signing a POD prior to inspection of the packaging.

There are several situations where you need proof of delivery.